Divisional Secretariat - Vavuniya South

Devolvement of Grant

Required Documents

Request Letter.
Original, copy of Grant.
Certified copy of history sheet of grant.
Death Certificate or affidavit to that effect.
If the spouse is the life interest, a photocopy of the marriage certificate.
If the spouse does not take over, an affidavit expressing the intention to transfer the relevant land to a blood relative (must be certified by a Justice of the Peace - if the subsequent inheritance is named.
If the spouse is deceased, a death certificate or affidavit to that effect.
Birth Certificate of the transferee.
A photocopy of the transferee's National Identity Card.
Affidavits to confirm the change in names, if any.
Confirmation that the transferee is the eldest son.
If the transferee is a younger brother, the consent of all his male brothers preceding him Statement.
If the transferee is a daughter of the grantee, then their statements.

Details of work	Time (days)
Receive relevant documents as per the application letter and the application form. Obtain Grama Niladhari records
↓
Receive field records (Janapatha Niladhari / Senior Field Officer belonging to the Grama Niladhari division)	21
↓
Submit the devolvement form (03 pages) prepared for naming the original inheritance to the Divisional Secretary for signature.	14
↓
Submit to the District Registrar's Office for transfer and registration of the inheritance of the grant deed.	14
↓
Receive the grant deed from the District Registrar's Office after registration.	21
↓
Issuance of the grant deed and obtaining signature on the document.	7
Total days of service	78

Hint: Click below to download the application form NP-LDO 04 [PDF 113KB]

Transfer of Grant

Transfer of Grant

Required Documents

Applicant's request letter.
Original and photocopy of grant letter.
If the land is transferred to the heir, the divided survey plan
Land history sheet
If the spouse is taking life interest, a photocopy of the marriage certificate.
If the spouse is not taking over, an affidavit expressing the intention to transfer the relevant land to a blood relative (must be certified by a Justice of the Peace - if the next of kin is named)
In the case of transferring a part of the grant land, the survey map obtained by the registered surveyor.
Land registry notes related to the land (within 06 months)
Affidavits expressing the intention of the grantee's family
Original copies of relevant birth certificates to confirm the relationship
If the transferee belongs to the Gov class, the Grama Niladhari report of the division (income report)
Grama Niladhari report for the transfer of the grant land
If the entire land is transferred, affidavit indicating the existence of other lands Photocopies of land deeds
Photocopies of the National Identity Cards of the transferee and transferor certified by the Grama Niladhari

Details of work	Time (days)
Submission of the following records to the Divisional Secretary for approval and signature.
↓
Provide the letter of approval of the Divisional Secretary for the transfer of land to the grantor.	14
↓
Submit the draft of the transfer deed sent by the Notary for the approval of the Divisional Secretary.	30
↓
Send the transfer deed to the Notary for registration.	14
↓
Make necessary amendments to the deed register.	14
Total days of service	53

Hint: Click below to download the application Transfer of Rights [PDF 134KB]

Nomination of Grantee (Nomination of Grant)

Nomination of Grantee (Nomination of Grant)

Required Documents

Request letter (along with Grama Niladhari report)
Original copy of Grant
Photocopy of Grant
A certified copy of National Identity Card of Grantee
Birth Certificate of Proposed Successor/s
A certified copy of National Identity Card of Proposed Successor/s
Affidavits to confirm if there is a change in names
Nomination of new successor - 03 forms.
Cancellation of previously nominated successor and nomination of new successor - 06 forms

Details of Work	Time (Days)
Obtaining relevant documents as per the request letter and the application form. Obtaining Grama Niladhari reports.
↓
Obtaining the signature of the Grantee, Grama niladhari in Form LC 155.	21
↓
Obtaining field reports (Janapatha Niladhari Senior Field Officer belonging to Grama Niladhari Division) Obtaining signature from Divisional Secretary.	21
↓
Name the heir of the grant deed and forward it to the District Registrar's Office for registration.	14
↓
Issuance of grant deed.	21
Total days of service	78

Hint: Click below to download the application form. Nomination [PDF 86KB]

Transfer of Land on Long-Term Lease

Transfer of Land on Long-Term Lease

Required documents

Request letter.
Photocopy of the National Identity Card.
Relevant Project Proposal.
Field inspection report.
Sketch.
Recommendation reports of Relevant Department.
Form P.L.C. 01.
19th Appendix Report.
Affidavit of payment of Lease.
Affidavit as per Appendix 17.
Approval of local government institutions.
Approval of the Division land use Committee.
Approval of the District Land use Committee.
Form for submission of lease to the management of government lands.

Details of Work	Time
Obtaining recommendations from the Divisional Secretary
↓
Obtaining recommendation reports from relevant departments and institutions.	02 months
↓
Obtaining approval from the Divisional Land Use Committee.	02 months
↓
Obtaining approval from the District Land Use Committee.	02 months
↓
Sending to the Provincial Land Commissioner.	02 months
↓
Sending the survey request after receiving long-term lease approval.	02 months
↓
Request for L” Diagrame.	02 months
↓
Obtaining valuation report.	02 months
↓
Handing over the land after collecting the Lease as per the schedule.	01 week

Sending the certified documents that the Lease has been paid to the Provincial Land Commissioner.	01 week
↓
Referring a copy to the Land Commissioner.	01 week
Total Service Time	1 Year

Hint: Click below to download the application form Long Term Lease PLC-1 [PDF 523KB], Long Term Lease Application FormLease Application Formර [PDF 365KB], Affidavit Statements Affidavit Statement-[PDF 602KB], Affidavits 17 -[PDF 602KB]

Land Transfer to Departments and Local Government Institutions

Land Transfer to Departments and Local Government Institutions

Required documents

Request letter from an authorized officer.
13th Appendix.
P.L.C./U.N.P. 03 Report.
Division Land Use Committee Report.
District Land Use Committee Report.
Surveyor Plan.
Divisional Secretary Recommendation.
Get the approval.

Details of Work	Time
Preparation of 03 copies of 13th Appendix
↓
Preparation of 03 copies of P.L.C./U.N.P. 03 Report	01 month
↓
Obtaining the Division Land Use Committee Report	01 week
↓
Obtaining the District Land Use Committee Report.	02 months
↓
Obtaining Survey Plan from the Surveyor Department.	02 months
↓
Received by the Approval from P.L.C.	02 months
↓
Send the copy to Land Commissioner General	01 week
↓
Handover to the Local Government	01 week
Total Service Time	1 Year

Hint: Click below to download the application form Application forms for transfer to the Department [PDF 882KB], Application forms for transfer to the Provincial Government Application forms for transfer to the Department [PDF 882KB]

Preparation of Pooja Grant

Preparation of Pooja Grant

Required Documents

Request Letter.
Certificate that it is being maintained as a Buddhist temple.
Certificate from the Department of the Commissioner General of Buddhist Affairs that it is registered as a temple.
Certificate that the current Incumbent There was appointed when the Incumbent There changed.
TL details
Request for a surveyor plan from the Surveyor using B.A.A.118

Details of Work	Time
Receive the request letter and obtain relevant Temple
↓
P.LC./U.N.P. Preparation of 03 copies of the report	01 week
↓
Obtain the report of the Division Land Use Committee	01 month
↓
Obtain the report of the District Land Use Committee.	02 months
↓
Obtaining Surveyor Plan from the surveyor department	02 months
↓
Submitting to the Land Commissioner	02 months
↓
Handing over to the Viharadhipathi Thero and reporting to the Land Commissioner	01 week
Total Service Time	01 year

Preparation of Grant

Preparation of Grant

Required Documents

Request Letter
Permit
Ledger
Survey Diagram & Telemen List
Certified copy of NIC

Details of Work	Time
Updating of Permit and Ledger.	Weeks 01 - 03
↓
Obtaining Land Field Inspection Report	Weeks 02 - 03
↓
Prepare necessary documents & Submit for DS Signature	Weeks 02 - 03
↓
Enter the whole data through “eslims” system and send to PLC, NP with DS recommendation	Weeks 01 - 02
↓
Receive the new grant and Hand over to the Grant holder.	Months 04 - 08

Tip: Click below to download the application Preparation of Grant Form [PDF 441KB]

Preparation of Permit

Preparation of Permit

Required Documents

Application Form (NP LDO 03)
Certified copy of NIC

Details of Work	Time
Obtaining Land Field Inspection Report	Weeks 01 - 03
↓
Prepare the necessary documents for Land Kachcheri and submit the DS	Weeks 01 - 02
↓
Enter the whole data through the “eslims” system and send to PLC, NP with DS recommendation	Weeks 01 - 02
↓
Conducting Land Kachcheri	Weeks 02 - 03
↓
Prepare the Permit and Handover to Permit holder	Months 03 - 04

Hint: Click below to download the application form Preparation of Permit [PDF 455KB]

Amendment of conditions in Grant

Amendment of conditions in Grant

Required documents

Application letter from grantee with G.N. report
Certified copy of NIC
Original copy of the Grant and Plan
History Sheet

Details of Work	Time
Obtaining land field inspection report	Weeks 01 - 03
↓
Prepare the “A” / “B” form and submit for the DS	Days 01 – 02
↓
Send to Land Registry	Days 01 යි
↓
Hand over to grantee	Weeks 02 - 03

Hint: Click below to download the application form Amendment of conditions of grant papers "A" [PDF 173KB] , Amendment of conditions of grant papers "B" [PDF 234KB]

Grant Correction

Grant Correction

Required documents

Grantee's application letter with G.N. report
Certified copy of the NIC
Original copy of the grant
History sheet
Plan

Details of Work	Time
Obtaining the land field inspection report	Weeks 01 - 03
↓
Prepare the necessary documents for the correction of grant and submit for DS	Days 04 - 06
↓
Send necessary documents to LC through PLC	Months 03 - 05
↓
Hand over to the Grant holder	Weeks 02 - 03

Hint: Click below to download the application form Correction of errors in grant forms Form 2 [PDF 268KB] , Correction of errors in grant forms Form 3 [PDF 164KB], Correction of errors in grant forms Form 4 [PDF 142KB], Correction of errors in grant forms Form 5 [PDF 475KB]

Illegal Encroachments

Illegal Encroachments

Required Documents

Illegal Encroachment Reports through G.A.60
Survey Reports
Field Inspector Reports

Details of Work	Time
Obtaining Illegal Encroachment Reports through G.A.60 from Grama Niladhari every two weeks	02 weeks
↓
Issuing Letters to Illegal Encroachers	02 days
↓
Obtaining Declarations of Abandonment	01 month
↓
Sending Notice of Occupancy	02 weeks
↓
Display of Notice of Occupancy	01 month
↓
G.N. on Returning or Not Returning Illegal Lands Obtaining the report +7 hours	02 weeks
↓
Request for eviction as per Form “B” of the Government Lands (Restoration of Possession) Act No. 07 of 1579	01 month
↓
Processing for post-court proceedings	01 week

Cultivation meetings

Timber cutting and transport

Timber cutting for household use

Required documents

Request letter
Photocopy of deed/permit
Letter of consent from the owner if not the owner of the deed/permit

Details of work	Time
Receipt of completed application by Grama Niladhari	1 day
↓
Obtaining field inspection report	02 weeks
↓
Submission to Divisional Secretary for approval	1 day
↓
Issuance timber cutting order	1 day

Hint: Click below to download the application Timber cutting application for household use [PDF 241KB]

Timber Transport Activities

Required Documents

Request Letter
Photocopy of Deed/Permit
Letter of consent from the owner if not the owner of the Deed/Permit

Details of work	Time
Received completed application	1 day
↓
Submit to the Divisional Secretary for approval	1 day
↓
Obtain Grama Niladhari reports	02 weeks
↓
Submit to the Divisional Secretary for approval	1 day
↓
Obtain field inspection report	02 weeks
↓
Submit to the Divisional Secretary for approval	1 day
↓
Obtain site recommendations	01 month
↓
Submit to the Divisional Secretary for approval	1 day
↓
Issuance of demolition orders	2 days
↓
Obtaining logs from the officer	01 week
↓
Submitting for approval to the Divisional Secretary	1 day
↓
Obtaining site officer reports	02 weeks
↓
Submitting for approval to the Divisional Secretary	1 day
↓
Issuance of permits	1 day

Hint: Click below to download the application form Timber Application for Transportation [PDF 639KB]

Land Affairs General

Nomination of successor in the Permit

Nomination of successor in the Permit

Required documents

Request letter (with Grama Niladhari report)
Original copy of the Permit
Photocopy of the Permit national identity card (certified by the Grama Niladhari)
Original copy of the proposed successor's birth certificate
Photocopy of the proposed successor's national identity card (certified by the Grama Niladhari)
Affidavit confirming the change in names if any

Details of work	Time
Obtaining the request letter with the Grama Niladhari report
↓
Obtaining the land field inspection report	02 weeks
↓
Submit to Divisional Secretary’s approval	01 day
↓
Nominating the proposed nominee and submit for DS signature	02 days
↓
Issuance of the permit to the permit holder.

Hint: Click below to download the application form Application for Succession [PDF 255KB], For Mud Land [PDF 263KB]

Permit Devolvement

Permit Devolvement

Required documents

Request letter (with Grama Niladhari report) Annexure - NP/LDO-04
Original copy of the permit / Police report if the original copy is lost.
Original copy of the permit holder’s death certificate or affidavit to that effect.
Original copy of the marriage certificate if the spouse is taking life interest.
Affidavit expressing consent to transfer the relevant land to a blood relative if the spouse does not take over (to be certified by a Justice of the Peace).
Death certificate or affidavit to that effect if the spouse is deceased.
Birth certificate of the transferee.
Photocopy of the transferee's National Identity Card (certified by the Grama Niladhari)
Affidavits confirming the change in names, if any.
If the transferee is a younger brother or sister, affidavit of consent from all his/her previous siblings (to be certified by a Justice of the Peace).

Details of work	Time
Obtaining the request letter along with the Grama Niladhari report
↓
Obtaining the land field inspection report.	02 weeks
↓
Obtaining the approval of the Divisional Secretary	01 day
↓
Obtaining the approval of the Provincial Land Commissioner	04 months
↓
Obtaining the approval of the Divisional Secretary again	01 day
↓
Handing over to the applicant

Hint: Click below to download the application form Original Permit Devolvement Application Form [PDF 253KB], If it is a mud land [PDF 263KB]

Permit Cancellation

Permit Cancellation

Details of work	Time
Obtaining the Field Inspection Report	02 weeks
↓
Obtaining the Grama Niladhari Report	02 weeks
↓
Obtaining the Divisional Secretary's Approval	01 day
↓
Displaying the cancellation notices as per Section 106 (2) (1)	03 months
↓
Conducting the license cancellation inspection	01 week
↓
Issuing the permit cancellation order	01 week
↓
Displaying the permit cancellation order	01 month
↓
Cancelling the permit	01 week

Obtaining copies of licenses (while the owner is alive)

Obtaining copies of licenses (while the owner is alive)

Required documents

Request letter
Grama Niladhari report
Police report
Certified copy of NIC
Original copy of the Permit holder’s birth certificate
Affidavit confirming the change in names, if any

Details of work	Time
Receive the request letter with the Grama Niladhari report
↓
Obtain the land field inspection report	02 weeks
↓
Obtain the approval of the Provincial Land Commissioner	04 months
↓
Obtain the approval of the Divisional Secretary again	02 weeks
↓
Hand over to the applicant

Hint: Click below to download the application form Application for obtaining copies of licenses [PDF 178KB], Affidavit [PDF 178KB] If it is a muddy land [PDF 263KB]

Land Disputes

Land Disputes

Details of work	Time
Receiving land dispute letters from the public
↓
Receiving Grama Niladhari reports Time	02 weeks
↓
Receiving Field Officer reports	02 weeks
↓
Calling the parties related to the problem to provide solutions according to the problem (through the Field Officer / through the Presiding Officer / through the District Secretary / through the Samatha Board / through the Court)

Divisional Secretariat - Vavuniya South

Ministry of Home Affairs

Land Administration

Devolvement of Grant

Transfer of Grant

Nomination of Grantee (Nomination of Grant)

Transfer of Land on Long-Term Lease

Land Transfer to Departments and Local Government Institutions

Preparation of Pooja Grant

Preparation of Grant

Preparation of Permit

Amendment of conditions in Grant

Grant Correction

Illegal Encroachments

Cultivation meetings

Timber cutting and transport

Timber cutting for household use

Timber Transport Activities

Land Affairs General

Nomination of successor in the Permit

Permit Devolvement

Permit Cancellation

Obtaining copies of licenses (while the owner is alive)

Land Disputes

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Details of Work	Time
Reserving the date through the Pres. Secretary	02 days
↓
Notification of date, time and venue	02 days
↓
Conducting cultivating meetings on the scheduled date	01 day
↓
Sending reports to relevant parties	01 week

Details of work	Time
Receive letters from the public
↓
Receive Grama Niladhari reports Time	02 weeks
↓
Receive Field Officer reports Time	02 weeks
↓
Prepare reply letters based on the above reports and submit them to the Divisional Secretary for approval	01 day
↓
Issuance of letters	01 day