Divisional Secretariat - Vavuniya South

Obtaining an original copy of the birth certificate (with all details including date and registration number)

Required Documents

• Completed application form with date of birth, registration number, place of birth and other details. - Tip: Click here to download or view Application B63 [480KB]

Fee charged - Rs.120.00

Obtaining an original copy of the birth certificate (searchable with a 2-year search with date)

Required Documents

• Completed application form with date of birth, place of birth and other details. - Tip: Click here to download or view Application B63 [480KB]

Fee charged - Rs.250.00

Obtaining an original copy of the marriage certificate (with all details including date and registration number)

Required Documents

• Completed application form (B121) including date of marriage, registration number, place of marriage and other details.Tip: Click here to download or view ApplicationB121 [489KB]

Fee charged - Rs.120.00

Obtaining an original copy of the marriage certificate (searchable with a 2-year search with date)

Required Documents

• Completed application form (B121) including date of marriage, place of marriage and other details.- Tip: Click here to download or view ApplicationB121 [489KB]

Fee charged - Rs.250.00

Obtaining an original copy of the death certificate (with all details including date and registration number)

Required Documents

Completed application form (B63a) including date of death, registration number, place of death and other details. Tip: Click here to download or view ApplicationB63a [487KB]

Fee charged - Rs.120.00

Obtaining an original copy of the death certificate (searchable with a 2-year search with date)

Required Documents

• Completed application form (B63a) including date of death, place of death and other details. Tip: Click here to download or view Application B63a [487KB]

Fee charged - Rs.250.00

Registration of delayed births under Section 24 (more than three months but within 1 year)

Required Documents

• Original copy of the father's birth certificate and photocopy of the national identity card.
• Original copy of mother's birth certificate and photocopy of national identity card.
• Original copy of parents' marriage certificate.
• Hospital report or midwife report.
• Photocopy of the birth details page of the child's growth chart.
• Document search results.
• Attachment: 01 - Father/Subject's Statement.- Tip: Click here to download or view Application 01 [109KB]
• Attachment: 02 - Father's statement.- Tip: Click here to download or view Application 02 [60KB]
• Attachment: 03 - Mother's statement.- Tip: Click here to download or view Application 03 [60KB]
• Annexure: 06 - Grama Niladhari Report.- Tip: Click here to download or view Application 06 [33KB]
• Annexure: 08 - District Registrar/Additional District Registrar Recommendation.
• Children's records (Submit copies of birth certificates) - Tip: Click here to download or view Application 04 [441KB]
• Article 24 Declaration (The child's father must sign.) - Tip: Click here to download or view Application 24 [363KB]
  
• CR 01 form.- Tip: Click here to download or view Application CR 01 [623 KB]
  
• Original copy of the mother's pregnancy card.

The fee charged is Rs.60.00.

Registration of delayed births under Section 24 (more than three months but within 1 year)

Required Documents

• Original copy of the father's birth certificate and photocopy of the national identity card.
• Original copy of mother's birth certificate and photocopy of national identity card.
• Original copy of parents' marriage certificate.
• Hospital report or midwife report.
• Photocopy of the birth details page of the child's growth chart.
• Document search results.
• Attachment: 01 - Father/Subject's Statement.- Tip: Click here to download or view Application 01 [109KB]
• Attachment: 02 - Father's statement.- Tip: Click here to download or view Application 02 [60KB]
• Attachment: 03 - Mother's statement.- Tip: Click here to download or view Application 03 [60KB]
• Annexure: 06 - Grama Niladhari Report.- Tip: Click here to download or view Application 06 [33KB]
• Annexure: 08 - District Registrar/Additional District Registrar Recommendation.
• Children's records (Submit copies of birth certificates)- Tip: Click here to download or view Application 04 [441KB]
• Article 24 Declaration (The child's father must sign.) - Tip: Click here to download or view Application 24 [363KB]
• CR 01 form.- Tip: Click here to download or view Application CR 01 [623 KB]
• Original copy of the mother's pregnancy card.

The fee charged is Rs.60.00.

Registration of delayed deaths under Section 36 (more than three months but within 1 year)

Required Documents

1. The result of the document search was that the death was not registered.
2. One of the following documents that includes the date and place of a person's death.
   • Hospital report or a certified copy thereof.
   • Grama Niladhari report or a certified copy thereof.
3. Obituaries or condolence messages.
4. A letter from the relevant clergy certifying participation in religious activities.
5. Letters issued by charitable societies claiming to have provided funds for the death.
6. Funeral service provider bills.
7. Documents that can prove the age of the deceased (Birth/Marriage/Children's Birth Certificates)
   1. Medical reports confirming the cause of death.
   2. Death certificate.
   3. Grama Niladhari report.
   4. Section 36 declaration.- Tip: Click here to download or view Application B-36 [466KB]
   5. CR 02 form. - Tip: Click here to download or view Application CR 02 [580KB]

The fee charged is Rs.60.00.

Registration of delayed deaths under Section 36 (more than 1 year)

Required Documents

1. The result of the document search was that the death was not registered.
2. One of the following documents that includes the date and place of a person's death.
   • Hospital report or a certified copy thereof
   • Grama Niladhari report or a certified copy thereof
3. Obituaries or condolence messages.
4. A letter from the relevant clergy certifying participation in religious activities.
5. Letters issued by charitable societies claiming to have provided funds for the death.
6. Funeral service provider bills.
7. Documents that can prove the age of the deceased (Birth/Marriage/Children's Birth Certificates)
   1. Medical reports confirming the cause of death.
   2. Death certificate.
   3. Grama Niladhari report.
   4. Section 36 declaration.Tip: Click here to download or view Application B-36 [466KB]
   5. CR 02 form.- Tip: Click here to download or view Application CR 02 [580KB]

The fee charged is Rs.60.00.

Issuance of Presumptive Age Certificates under Section 24

Required Documents

1. Blank result document stating that the birth was not registered.
2. Hospital report or birth certificate (for proof that the birth took place at the relevant place).
3. Student performance.
4. An affidavit stating that if a false birth certificate is in his possession, it has not been registered.
5. Grama Niladhari certificate confirming residence.
6. Certified copies of the mother's/father's birth certificates and marriage certificates.
7. Marriage certificate if the subject is married.
8. Official copies of children's birth certificates.
9. A photocopy of the National Identity Card
10. Forensic Medical Officer Report (Form provided by the office)
11. Article 24 Declaration.- Tip: Click here to download or view Application 24 [363KB]

The fee charged is Rs.60.00.

Changing the name of a subject under 07 years old

Required Documents

1. Birth certificate of the subject to be amended
2. Certified copies and photocopies of parents' birth and marriage certificates
3. Request letter (certified by Grama Niladhari)
4. A letter of consent from the father if the mother signs the declaration form, and from the mother if the father signs the declaration form.
5. Affidavit signed by the mother or father stating that both names are the same person
6. Name Amendment Grama Niladhari Report 
7. Article 27 Declaration. - Tip: Click here to download or view Application 27 [171KB]

The fee charged is Rs.60.00.

Changing the name of a subject between the ages of 07 -21

Required Documents

1. Request letter (Grama Niladhari certified)
2. Original birth certificate of the subject to be amended
3. Certified original copies of parents' birth and marriage certificates
4. A letter of consent from the father if the mother signs the declaration form, and from the mother if the father signs the declaration form.
5. Affidavit signed by the mother or father stating that both names are the same person
6. Written evidence of use of the name that is more than a year old (two are sufficient)
7. Grama Niladhari report obtained under the heading of name change
8. If the name or surname changes completely, a newspaper advertisement and police report are mandatory.
9. Article 27 Declaration. - Tip: Click here to download or view Application 27 [171KB]

The fee charged is Rs.60.00.

Changing the name of a subject over 21 years of age

Required Documents

1. Request letter (Grama Niladhari certified)
2. Original copy of the birth certificate of the subject to be amended
3. Written evidence of use of the name that is more than a year old (three are sufficient)
4. Grama Niladhari report obtained under the heading of name change
5. If the name or surname changes completely, a newspaper advertisement and police report are mandatory.
6. Affidavit obtained stating that one person is known by both names
7. Article 27 Declaration.- Tip: Click here to download or view Application 27-B10 [171KB]

The fee charged is Rs.60.00.

Amendment of Kandyan marriage certificates

Required Documents

1. Request letter (signed by Grama Niladhari)
2. Original copy of the marriage certificate to be amended
3. Original copies of birth certificates of both parties
4. Photocopies of both parties' national identity cards
5. written proofs related to the matter to be amended (children's birth certificates, certificates, driver's licenses, electricity bills, job appointment letters........)
6. Affidavit