Decentralized Budget Program(DCB)
| Work Process | Time Frame |
| Information Sharing to Dos Regarding projects | 1 day |
| ↓ | |
| Received Project Proposal from EDOs in Gn division wise | 14 days |
| ↓ | |
| Received beneficiary list from EDOs | |
| ↓ | |
| Collection of Beneficiaries Document | 7 days |
| ↓ | |
| Get Fesibility report from EDOs | 7 days |
| ↓ | |
| Received Approval from DCC chairman | 1 day |
| ↓ | |
| Send to the proposals to Kachcheri | 3 days |
| ↓ | |
| Received projects from Kachcheri for the varification | |
| ↓ | |
| Received Approved Project from kachcheri | |
| ↓ | |
| File Opening for the projects & Maintenance of Circular file | 2 days |
| ↓ | |
| Send the projects to relevent departments for the implementation | 3 days |
| ↓ | |
| Estimate preparation and plan of project implemented by ds division | 7 days |
| ↓ | |
| Received Estimates from other departments for sanctioning purpose | 3 days |
| ↓ | |
| Sanction the Estimates of other departments, our projects | 3 days |
| ↓ | |
| Project Awarding of selected societies | 3 days |
| ↓ | |
| Agreement Signed the Beneficiaries /Societies | 3 Days |
|
Sending Beneficiaries File ( Application, Agreement,Land Clear Document) for Ds signature |
1 weeks |
| ↓ | |
| Arrengement Meeting to Beneficiaries | 2 Days |
| ↓ | |
| Work Implementation and reporting | 1 Weeks |
| ↓ | |
| Monthly Progress Meeting Arrangements | 1 day |
| ↓ | |
| Monthly Progress Meeting | 1 day |
| ↓ | |
| Prepare the monthly progress report & send to Kachcheri | 1 day |
| ↓ | |
| Prepare the Presentation progress | 1 day |
| ↓ | |
| Received request letter & Specification from society for the purchasing | 1 day |
| ↓ | |
| Tender calling | 2 weeks |
| ↓ | |
| Tender opening | 3 days |
| ↓ | |
| Tender Awarding | 7 days |
| ↓ | |
| Received the bills from contractors | |
| ↓ | |
| Prepare the Payment Voucher, Bill checking & submit to Account branch | 3 days |
| ↓ | |
| Cheaque issuing to societies/ other relevant departments | 3 days |
| ↓ | |
| Complete and Handing over the Project | 2 days |
| ↓ | |
| Received request letter & Application for Retention money | 1 day |
| ↓ | |
| Prepare voucher and get signature from TO & Ds | 2 days |
| ↓ | |
| Forward to Accounts branch | 1 day |
| ↓ | |
| Received cheaque and Hand over to societies/other departments | 7 days |
| ↓ | |
| File Maintenance of cheaque issuing | 3 days |
Livelihood Management
| Work Process | Time Frame |
| Received projects form Kachcheri for the varification | |
| ↓ | |
| Beneficiary Selection through criteria | 14 days |
| ↓ | |
| Forwarded the projects for Approval to Kachchari | 3 days |
| ↓ | |
| Received Approval from DCC chairman | 1 day |
| ↓ | |
| Received Approved Project from Kachcheri | 3 days |
| ↓ | |
| Preparing the name list and forwarded to Kachcheri | 5 days |
| ↓ | |
| File Maintenance of Beneficiaries | 1 days |
| ↓ | |
| Agreement signed with Beneficiaries | 3 days |
| ↓ | |
| Received request letter & Specification from society for the purchasing | 1 day |
| ↓ | |
|
Received documents from beneficiaries (request letter, NIC copy, bank book copy, land documents) |
7 days |
| ↓ | |
| Quotation Called | 14 days |
| ↓ | |
| Quotation Open | 3 days |
| ↓ | |
| Monthly reporting | 1 day |
| ↓ | |
| Received the bills from Shops | 3 days |
| ↓ | |
| Bill submitted to Account branch | 1 day |
| ↓ | |
| Distribution of Project goods to Beneficiary | 7 days |
| ↓ | |
| Arrangements of Monthly Progress Meeting | 1 day |
| ↓ | |
| Prepare the progress report | 1 day |
| ↓ | |
| Prepare the Presentation progress | 1 day |
| ↓ | |
| Handing Over to the beneficiaries | 7 days |
Hong Kong Doller Project
| Work Process | Time Frame |
| Preparing criteria for Beneficiary selection | 2 days |
| ↓ | |
| Providing format to collect the details to EDOs | 1 day |
| ↓ | |
| Received Suitable name list | 14 days |
| ↓ | |
| Preparing the name list in division wise | 20 days |
| ↓ | |
|
Collect the documents from beneficiaries through EDOs (NIC copy, bank book copy) |
14 days |
| ↓ | |
| Name list forwarded to relevant officials | 2 days |
| ↓ | |
| Received unpaid name list and recorrect the list | 7 days |
| ↓ | |
| File Maintenance | 1 day |
| ↓ | |
| Support for the productivity works |
Rural Road Development Project
| Work Process | Time Frame |
| Information Sharing to Dos Regarding projects | 1 day |
| ↓ | |
| Received Project Proposal from EDOs in Gn division wise | 7 days |
| ↓ | |
| Get Fesibility report from EDOs | 1 day |
| ↓ | |
| Received Approval from DCC chairman | 1 day |
| ↓ | |
| Send to the proposals to Kachcheri | 1 day |
| ↓ | |
| Received projects from Kachcheri for the varification | 1 day |
| ↓ | |
| Received Approved Project from kachcheri | 1 day |
| ↓ | |
| File Opening for the projects & Maintenance of Circular file | 1 day |
| ↓ | |
| Send the projects to relevent departments for the implementation | 1 day |
| ↓ | |
| Received Estimates from other departments for sanctioning purpose | 2 days |
| ↓ | |
| Sanction the Estimates of other departments | 2 days |
| ↓ | |
| Agreement Signed the Beneficiaries /Societies | 1 day |
| ↓ | |
|
Sending Beneficiaries File (Application, Agreement, Land Clear Document) for Ds signature |
1 day |
| ↓ | |
| Work Implementation and reporting | |
| ↓ | |
| Prepare the monthly progress report & send to Kachcheri | 1 day |
| ↓ | |
| Prepare the Presentation progress | 3 days |
| ↓ | |
| Prepare the Payment Voucher, Bill checking & submit to Account branch | 1 day |
| ↓ | |
| Cheaque issuing to societies/ other relevant departments | 1 day |
| ↓ | |
| Received request letter & Application for Retention money | 1 day |
| ↓ | |
| Prepare voucher and get signature from TO & ds | 1 day |
| ↓ | |
| Forward to Accounts branch | 1 day |
| ↓ | |
| Received cheaque and Hand over to societies/other departments | 1 day |
| ↓ | |
| File Maintenance of cheaque issuing |
Intergrated Rural Development Programme
| Work Process | Time Frame |
| Training Programme for Divisional level Officers | 1 day |
| ↓ | |
| PRA Meeting Programme for Village's in 20 divisions | 20 days |
| ↓ | |
| Preparetion of VDPs | 25 days |
| ↓ | |
| Validation and approval of VDPs from DCC | 1 day |
| ↓ | |
| Financing for prioritized proposals | 7 days |
| ↓ | |
| Implementation of Projets | |
| ↓ | |
| Continues monitoring & Progress reporting |
Statistical Hand Book & Resource Profile
| Work Process | Time Frame |
| Prepare the data sheets formats and Covering letter | 2 days |
| ↓ | |
| Send format to relevant branches & departments | 1 day |
| ↓ | |
| Received the datas from relevant branches & departments | 30 days |
| ↓ | |
| Quotation Called | 14 days |
| ↓ | |
| Data Feeding | 30 days |
| ↓ | |
| Quotation Open | 1 day |
| ↓ | |
| Quotation Approved | 1 day |
| ↓ | |
| Proof Checking | 1 day |
| ↓ | |
| Sending progress to Kachcheri | 1 day |
| ↓ | |
| Binding | 7 days |
| ↓ | |
| Book preparation for the year | 7 days |
| ↓ | |
| Voucher Preparation | 3 days |
| ↓ | |
| Issuing Books | 1 day |
Tip: Click below to download or view the books
| Divisional Statistical Information | Resource Profile |
| 2020 | 2020 |
| 2021 | 2021 |
| 2022 | 2022 |
| 2023 | 2023 |
| 2024 | 2024 |
GN wise Population Updating
| Work Process | Time Frame |
| Send format to Grama Niladharies | 1 day |
| ↓ | |
| Received the Population Updates form Grama Niladharies | 3 days |
| ↓ | |
| Data Feeding | 1 day |
| ↓ | |
| Data Approved | 1 day |
| ↓ | |
| Sending progress to Kachcheri | 1 day |
Housing Project
Required Documents
- Application (Sinhala /Tamil)
- Request Letter (Sinhala /Tamil)
- Nic Photo Copy
- Land Document /Recommendation letter of GN/Ds
- Married Certificate photo Copy
- Living Certificate
- Bank book (New Account) Photo Copy
- Temporary house Photo
- Building Approval (Pradeshiya Sabha)
- PHI Report (Building Approval)
| Work Process | Time Frame |
| Format Preparation for the needs of Housing | 1 day |
| ↓ | |
| Information Sharing to Do,s | 1 day |
| ↓ | |
| Data Collection | 1 week |
| ↓ | |
| Currection of Details | 1 week |
| ↓ | |
| Received Approval from DCC chairman | |
| ↓ | |
| Finalizing the name list | 1 week |
| ↓ | |
| Sending marks list for approved to Kachcheri | 3 Days |
| ↓ | |
| Collection of Beneficiaries Document | 1week |
| ↓ | |
| Prepare the Estimate & Plan | 3 Days |
| ↓ | |
| Agreement Signed the Beneficiaries | 3 Days |
| ↓ | |
|
Sending Beneficiaries File (Application, Agreement, Land Clear Document) for Signed to Ds |
1 week |
| ↓ | |
| Arrengement Meeting to Beneficiaries | 2 Days |
| ↓ | |
| work Implementation and reporting | 1 Week |
| ↓ | |
| Prepare the Payment Voucher | 3 Days |
| ↓ | |
| Collect field work report from Dos and forwared to signed of Ds | 2 Days |
| ↓ | |
| Sending Letter to Bank for payment Diposit or Release | 2 Days |
| ↓ | |
| Monitoring & Reporting | 2 Days |
| ↓ | |
| Sending Monthly progress to Kachcheri | 1 Day |
| ↓ | |
| Prepare the Presentation progress | 1Day |
| ↓ | |
| Complete and Handing over the Project | |
| ↓ | |
| Using check list | |
| ↓ | |
| Maintenance of Circular file | |
| ↓ | |
| Support for the productivity works | |
| ↓ | |
| Maintenance of Circular file |
Sanitation Project
Required Documents
- Application (Sinhala /Tamil)
- Request Letter (Sinhala /Tamil)
- Nic Photo Copy
- Land Document /Recommendation letter of GN/Ds
- Married Certificate photo Copy
- Living Certificate
- Bank book (New Account) Photo Copy
- Temporary house Photo
- Building Approval (Pradeshiya Sabha)
- PHI Report (Building Approval)
| Work Process | Time Frame |
| Format Preparation for the needs of Toilet | 1 Day |
| ↓ | |
| Information Sharing to Do,s | 1 Day |
| ↓ | |
| Data Collection | 1 Weeks |
| ↓ | |
| Currection of Details | 3 Days |
| ↓ | |
| Finalizing the name list | 3 Days |
| ↓ | |
| Received Approval from DCC chairman | |
| ↓ | |
| Sending marks list for approved to Kachcheri | 2 Days |
| ↓ | |
| Collection of Beneficiaries Document | 1 Weeks |
| ↓ | |
| Prepare the Estimate & Plan | 2 Days |
| ↓ | |
| Agreement Signed the Beneficiaries | 3 Days |
| ↓ | |
|
Sending Beneficiaries File (Application, Agreement, Land Clear Document) for Signed to Ds |
2 Days |
| ↓ | |
| Arrengement Meeting to Beneficiaries | 1 Day |
| ↓ | |
| work Implementation and reporting | 2 Days |
| ↓ | |
| Prepare the Payment Voucher | 3 Days |
| ↓ | |
| Collect field work report from Dos and forwared to signed of Ds | 3 Days |
| ↓ | |
| Sending Letter to Bank for payment Diposit or Release | 2 Days |
| ↓ | |
| Monitoring & Reporting | 2 Days |
| ↓ | |
| Sending Monthly progress to Kachcheri | 1 Day |
| ↓ | |
| Prepare the Presentation progress | 2 Days |
| ↓ | |
| Using check list | |
| ↓ | |
| Maintenance of Circular file | |
| ↓ | |
| Complete and Handing over the Project | |
| ↓ | |
| Support for the productivity works | |
| ↓ | |
| Using check list |
Electricity Project
Required Documents
- Application (Sinhala /Tamil)
- Request Letter (Sinhala /Tamil)
- Nic Photo Copy
- Land Document /Recommendation letter of GN/Ds
- Married Certificate photo Copy
- Living Certificate
- Bank book (New Account) Photo Copy
- Temporary house Photo
- Building Approval (Pradeshiya Sabha)
- PHI Report (Building Approval)
| Work Process | Time Frame |
| Format Preparation for the needs of Electriciy House | 1 Day |
| ↓ | |
| Information Sharing to Do,s | 1 Day |
| ↓ | |
| Data Collection | 1 Week |
| ↓ | |
| Currection of Details | 3 Days |
| ↓ | |
| Finalizing the name list | 3 Days |
| ↓ | |
| Received Approval from DCC chairman | |
| ↓ | |
| Sending marks list for approved to Kachcheri | 2 Days |
| ↓ | |
| Collection of Beneficiaries Document | 1 Week |
| ↓ | |
| Prepare the Estimate & Plan | 2 Days |
| ↓ | |
| Agreement Signed the Beneficiaries | 3 Days |
| ↓ | |
|
Sending Beneficiaries File (Application, Agreement, Land Clear Document) for Signed to Ds |
2 Days |
| ↓ | |
| work Implementation and reporting | 2 Days |
| ↓ | |
| Prepare the Payment Voucher | 3 Days |
| ↓ | |
| Collect field work report from Dos and forwared to signed of Ds | 3 Days |
| ↓ | |
| Sending Letter to Bank for payment Diposit or Release | 2 Days |
| ↓ | |
| Monitoring & Reporting | 2 Days |
| ↓ | |
| Sending Monthly progress to Kachcheri | 1 Day |
| ↓ | |
| Prepare the Presentation progress | 2 Days |
| ↓ | |
| Using check list | |
| ↓ | |
| Complete and Handing over the Project | |
| ↓ | |
| Using check list |
Water Project
Required Documents
- Application (Sinhala /Tamil)
- Request Letter (Sinhala /Tamil)
- Nic Photo Copy
- Land Document /Recommendation letter of GN/Ds
- Married Certificate photo Copy
- Living Certificate
- Bank book (New Account) Photo Copy
- Temporary house Photo
- Building Approval (Pradeshiya Sabha)
- PHI Report (Building Approval)
| Work Process | Time Frame |
|
Format Preparation for the needs of water facility (well, tube well, filter, Water connection) |
1 Day |
| ↓ | |
| Information Sharing to Do,s | 1 Day |
| ↓ | |
| Data Collection | 1 Week |
| ↓ | |
| Currection of Details | 3 Days |
| ↓ | |
| Finalizing the name list | 3 Days |
| ↓ | |
| Received Approval from DCC chairman | |
| ↓ | |
| Sending marks list for approved to Kachcheri | 2 Days |
| ↓ | |
| Collection of Beneficiaries Document | 1 Week |
| ↓ | |
| Prepare the Estimate & Plan | 2 Days |
| ↓ | |
| Agreement Signed the Beneficiaries | 3 Days |
| ↓ | |
|
Sending Beneficiaries File (Application, Agreement, Land Clear Document) for Signed to Ds |
2 Days |
| ↓ | |
| work Implementation and reporting | 2 Days |
| ↓ | |
| Prepare the Payment Voucher | 3 Days |
| ↓ | |
| Collect field work report from Dos and forwared to signed of Ds | 3 Days |
| ↓ | |
| Sending Letter to Bank for payment Diposit or Release | 2 Days |
| ↓ | |
| Monitoring & Reporting | 2 Days |
| ↓ | |
| Sending Monthly progress to Kachcheri | 1Day |
| ↓ | |
| Prepare the Presentation progress | 2 Days |
| ↓ | |
| Using check list | |
| ↓ | |
| Complete and Handing over the Project | |
| ↓ | |
| Using check list |
Resttlement Population (IDPS)
Required Documents
- Application (Sinhala /Tamil)
- Request Letter (Sinhala /Tamil)
- Nic Photo Copy
- Land Document /Recommendation letter of GN/Ds
- Married Certificate photo Copy
- Living Certificate
- Bank book (New Account) Photo Copy
- Temporary house Photo
- Building Approval (Pradeshiya Sabha)
- PHI Report (Building Approval)
| Work Process | Time Frame |
| Data Collection for GN's | 1 Week |
| ↓ | |
| Data file for Signed to Ds | 2 Days |
| ↓ | |
| Sending Population to Kachcheri | 1 Day |
| ↓ | |
| Support for the productivity works | |
| ↓ | |
| Maintenance of Circular file | |
| ↓ | |
| Prepare the Presentation progress |
Project Proposal (Resttlement Village
Required Documents
- Application (Sinhala /Tamil)
- Request Letter (Sinhala /Tamil)
- Nic Photo Copy
- Land Document /Recommendation letter of GN/Ds
- Married Certificate photo Copy
- Living Certificate
- Bank book (New Account) Photo Copy
- Temporary house Photo
- Building Approval (Pradeshiya Sabha)
- PHI Report (Building Approval)
| Work Process | Time Frame |
| Format Preparation for the needs of All Resettlement GN | |
| ↓ | |
| Information Sharing to Do,s | 1 Day |
| ↓ | |
| Data Collection ( Resettlement GN ) | 1 week |
| ↓ | |
| Currection of Details | 1 Day |
| ↓ | |
| Received Approval from DCC chairman | |
| ↓ | |
| Prepare the Estimate & Plan | 3 Days |
| ↓ | |
| Data file for Signed to Ds Sir | 1 Day |
| ↓ | |
| Sending Project Proposal for approved to Kachcheri & Ministry | 1 Day |
Road Project (Resttlement GN)
Required Documents
- Application (Sinhala /Tamil)
- Request Letter (Sinhala /Tamil)
- Nic Photo Copy
- Land Document /Recommendation letter of GN/Ds
- Married Certificate photo Copy
- Living Certificate
- Bank book (New Account) Photo Copy
- Temporary house Photo
- Building Approval (Pradeshiya Sabha)
- PHI Report (Building Approval)
| Work Process | Time Frame |
| Format Preparation for the needs of Resettlrment GN | 1 Day |
| ↓ | |
| Information Sharing to Do,s | 3 Days |
| ↓ | |
| Data Collection | 2 Weeks |
| ↓ | |
| Currection of Details | 1 Day |
| ↓ | |
| send the projects to relevent departments | 1 Day |
| ↓ | |
| Estimate preparation of project implemented relevent departments | 1 Week |
| ↓ | |
| Received Approval from DCC chairman | |
| ↓ | |
| Receive Estimates from other departments for sanctioning purpose | 3 Days |
| ↓ | |
| Project Implementing and monthly reporting | 2 Days |
| ↓ | |
| Prepare the progress report | 1 Day |
One Village One Division
| Work Process | Time Frame |
| Information Sharing to Do,s | 1 Day |
| ↓ | |
| Conducted meeting in GN Division | 1 Day |
| ↓ | |
| form society | 1 Day |
| ↓ | |
| preparing plan | 3 Days |
| ↓ | |
| collected to monthly report | 2 Days |
| ↓ | |
| Summary sending to Kachcheri | 1 Day |
NGOs
| Work Process | Time Frame |
| Format Preparation for the needs | 1 Day |
| ↓ | |
| Information Sharing to Do,s | 1 Day |
| ↓ | |
| Data Collection | 3 Days |
| ↓ | |
| correction of Details | 1 Day |
| ↓ | |
| Finalizing the name list | 2 Days |
| ↓ | |
| Sending marks list for approved to Kachcheri | 1 Day |
| ↓ | |
| Collection of Beneficiaries Document | 2 Days |
| ↓ | |
| Agreement Signed the Beneficiaries | 1 Day |
| ↓ | |
| Sending Beneficiaries File (Application, Agreement, Land Clear Document) for Signed to Ds |
1 Day |
| ↓ | |
| Arrengement Meeting to Beneficiaries | 1 Day |
| ↓ | |
| work Implementation and reporting | 3 Days |
| ↓ | |
| Collect field work report from Dos and forwared to signed of Ds | 1 Day |
| ↓ | |
| Monitoring & Reporting | 1 Day |
| ↓ | |
| Sending Monthly progress to Kachcheri | 1 Day |
| ↓ | |
| Complete and Handing over the Project | 1 Day |
Tip: (Click here to download or view List of NGOs Works)[PDF - 208 KB]
Consolidated Annual Implimentation Programme
| Work Process | Time Frame |
| Providing forms and obtaining data to concerned branches and departments | 2 Days |
| ↓ | |
| Validation of data | 1 Day |
| ↓ | |
| Preparation of Quarterly Progress Report | 2 Days |
| ↓ | |
| Sending the progress report to the District Secretariat | 1 Day |
| ↓ | |
| Preparation of CDAIP Year Book | 5 Days |
Divisional Co ordinating committee Meeting
| Work Process | Time Frame |
| Sending call letters to concerned departments. | 1 Day |
| ↓ | |
| Preparation of meeting proceedings | 2 Days |
| ↓ | |
| Preparation of meeting report within 03 days. | 3 Days |
| ↓ | |
| Checking absent institutions and sending letters. | 1 Day |
| ↓ | |
| Sending meeting report to all institutions. | 1 Day |
| ↓ | |
| To follow up on the matters discussed in the meeting within two weeks. | 3 Days |
| ↓ | |
| Reporting progress to Divisional Secretary one week before next meeting. | 1 Day |
| ↓ | |
| Preparation of presentation progress | 2 Days |
District Coordinating Committee meeting
| Work Process | Time Frame |
| Preparation of follow-up reports related to previous meetings. | 2 Days |
| ↓ | |
| Sending replies regarding matters related to the meeting report. | 1 Day |
| ↓ | |
| To prepare the relevant matters discussed in the Divisional Coordinating Committee meeting for submission to the District Coordinating Committee meeting. | 1 Day |
HGSF - Programme
| Work Process | Time Frame |
| Selection of supplier to school-wise food supply | 2 Days |
| ↓ | |
| Data collection of supplier | 1 Day |
| ↓ | |
| Report Sending to Kachcheri | 1 Day |
| ↓ | |
| project implementation | 15 Days |
| ↓ | |
| Monitoring & Reporting | 1 Day |
| ↓ | |
| Sending Monthly progress to Kachcheri | 1 Day |
| ↓ | |
| Prepare the Presentation progress | 1 Day |
| ↓ | |
| Complete and Handing over the Project | 1 Day |
Collecting Population Data Please Click following link:
https://g.co/gemini/share/429be4d182f0
